Home Health and Safety

While we look forward to meeting with our members and invited guests in London, England in June. Our first and foremost concern is the health and safety of our members and the broader community. We will require everyone’s participation in providing as safe an environment as possible.

All London in-person meeting attendees must be fully vaccinated against COVID-19 in accordance with the CDC guidelines outlined at https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html#primaryseries (updated April 21, 2022). Attendees are required to provide proof of vaccination against COVID-19 along with a government issued identification card, with a photo and same name as your vaccination verification. If you do not meet these requirements we request that you join us as a virtual attendee. There will be no exceptions.

M3AAWG will require all attendees to wear a mask while in the meeting space.

 

Health and Safety Requirements for each meeting will be set according to government and public health recommendations, applicable at the time of the event, and what M3AAWG deems necessary to manage the risk for its in-person meeting attendees. M3AAWG may change, update, or add to these requirements at any time as it deems prudent to best protect the health and safety of attendees and others, and attendees must comply with relevant policies and requirements as communicated by M3AAWG.

Park Plaza London Riverbank

Government mandate – This location may have COVID-19 travel mandates in place, such as proof of vaccination or qualifying negative test results for access to certain local businesses including hotel restaurants, bars, spas, events, and indoor amenities as well as other restrictions based on applicable governmental requirements.

The safety and wellbeing of our guests and colleagues is always a top priority. In light of COVID-19 and for precautionary measures, the following services and facilities will be impacted. For inquiries, please contact the hotel directly.

  • Limited service available - Food and Bar service (View Details)

  • Face coverings - See Radisson’s Global Care & Cleanliness Commitment policies here.

Meeting Registration

In order to pick up your badge and gain access to the M3AAWG meeting spaces, all registered M3AAWG attendees must validate their vaccination status. 

Show your vaccination record + a government issued identification card at the designated location near the registration desk.  

  1. You must provide proof of vaccination (see FAQ for Acceptable Proof of COVID-19 Vaccination
  2. A state or government issued identification card, with photo and same name as your vaccination card.

If you are unable to provide acceptable COVID-19 vaccination validation you will not be granted access to the M3AAWG meeting. There will be no exceptions.

COVID Testing Sites

We do not promote these businesses but are providing as a resource:

  • Fast, affordable, reliable testing at 35+ test centers across the UK, including key airports. 4-hour and same day PCR tests available.
    Visit www.expresstest.co.uk to find a testing center and book an appointment in advance. Apply code: M3AAWG22 to receive a 4% discount

       Note: The hotel website is out of date , they no longer provide onsite COVID testing for guests. 

Frequently Asked Questions

Do I need to be vaccinated? 
We require that attendees are vaccinated. Please see the additional FAQS below for details on "fully vaccinated". 

What defines “fully vaccinated”?
M3AAWG will be following the CDC guidelines for fully vaccinated, available here, https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html#primaryseries (updated April 21, 2022)

What vaccines will be accepted? 
Acceptable COVID-19 vaccines include those approved or approved for emergency use by the U.S. Food & Drug Administration(FDA) or World Health Organization(WHO). 

Will M3AAWG require attendees to receive booster shots? 
M3AAWG is following the CDC definition of "fully vaccinated" for vaccination requirement for the meeting, but we encourage individuals who are eligible to receive the booster prior to attending the meeting.

Will M3AAWG accept proof of antibodies from a recent COVID infection in place of a vaccine? 
No. We will not accept proof of antibodies as an acceptable proof of vaccination. 

What are Acceptable Proof of COVID-19 Vaccination?

Documentation Type

Examples

Verifiable records (digital or paper)

Vaccination certificate with QR code , digital pass via Smartphone application with QR code1.(e.g., United Kingdom National Health Service COVID Pass, European Union Digital COVID Certificate)

Non-verifiable paper records

Printout of COVID-19 vaccination record or a COVID-19 vaccination certificate issued at national or subnational level or by an authorized vaccine provider (e.g., the CDC vaccination card)

Non-verifiable digital records

Digital photos of vaccination card or record, downloaded vaccine record or vaccination certificate from official source (e.g., public health agency, government agency, or other authorized vaccine provider), or a mobile phone application without QR code 1

1. The QR code in a verifiable vaccination record links to information confirming the credential was generated from an immunization record in an official database and is protected from tampering.

All forms of proof of COVID-19 vaccination must have

  • Personal identifiers (full name) that match the personal identifiers on the attendees’s photo id.
  • Name of official source issuing the record (e.g., public health agency, government agency, or other authorized vaccine provider)
  • Vaccine manufacturer and date(s) of vaccination

What happens if I have a known exposure risk before coming to M3AAWG?
If a registered attendee has a known COVID-19 exposure risk prior to attending M3AAWG 55, we ask that they not attend the event. M3AAWG will provide a registration credit to anyone that has a known COVID-19 exposure risk that decides not to attend the event.

Do I need to wear a mask during the M3AAWG meeting?
Yes, M3AAWG will require all attendees to wear a  mask while in the meeting space.

What are the health and safety protocols at the event and hotel?  
See Radisson's Global Care & Cleanliness Commitment policies here.

Is there a virtual element if I cannot attend in person? 
Yes, M3AAWG is offering a virtual component to the 55th General Meeting.Please see the Virtual Meeting Information page.

I am attending the meeting in-person and I do not feel well; what do I do?
If you feel sick or are having COVID like symptoms while on property, stay in your room and contact support@m3aawg.org and Executive Directory, Amy Cadagin (amy@m3aawg.org) as soon as possible.

I have tested positive for COVID-19 and am unable to travel home, now what?
M3AAWG will work with the attendee and the meeting hotel to extend the group rate for the necessary length of stay required.  All expenses will be at the individual attendee's expense.

I have returned home from the M3AAWG 55th General Meeting and have tested positive for COVID-19 within 10 days of the meeting, should I let M3AAWG know? Who do I contact?
Yes, please contact M3AAWG Executive Director, Amy Cadagin (amy@m3aawg.org) as soon as possible.

If issues arise that require changes to the 55th General Meeting, all changes will be communicated to members via email and updates posted on the Upcoming Meetings page.         

Questions? Please contact support@m3aawg.org

 

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